Executive Meetings

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The CCL Executive board meets once a month at the Cloverdale Community League Hall. The next meeting is December 14th @7pm and anyone can attend these meetings.

SPECIAL MEETING

Cloverdale Community League (CCL)

7:00 PM November 23, 2016

Purpose:

  1. To vote on a Special Resolution to authorize the CCL board of directors to engage Carbon Busters/C-Returns to act as project managers for the CCL to carry out the scope of work identified in Estimate #EH000162, which is part of the Cloverdale Community Hall Report – Energy Audit & Green Visioning, (September 2016), prepared by Carbon Busters, at an estimated cost of $300,000, subject to positive confirmation of various municipal, provincial and federal funding and matching funds and volunteer labour from the CCL.
  2. To vote on a Special Resolution to authorize the CCL board of directors to engage Carbon Busters/C-Returns to act as a project manager for the CCL to carry out the demolition and reconstruction of the deck, ramps, and planters around the exterior of the CCL hall at an estimated cost of $110,000 subject to positive confirmation of various municipal, provincial and federal funding and matching funds and volunteer labour from the CCL.

Recommendation:

The executive of the CCL recommend that the members approve resolution 1 and resolution 2.

Background:

  1. Article 3 of the CCL bylaws states that a special resolution:
    1. Means a resolution at any meeting for which 21 days notice has been provided, requiring a vote of three-quarters (3/4) majority. A special resolution will be required for all Bylaw revisions, significant financial matters outside the approved budget and over $2500.00, policy issues, or other major issues as specified in these Bylaws or at the discretion of the Board.
  2. On May 18, 2016, the members who attended a Special Meeting of the CCL authorized the CCL board of directors to hire Carbon Busters to conduct a comprehensive assessment of the physical condition and to conduct an energy and carbon assessment of the CCL hall located at 9411 97 Avenue, Edmonton AB. The rink shack was excluded from the study.
  3. Carbon Busters did the assessments in the summer of 2016 and submitted its findings to the Capital Projects Committee and CCL board of directors in September 2016.
  4. Carbon Busters identified opportunities to reduce the hall’s carbon footprint as well as opportunities to reduce or eliminate energy costs and fixed utility costs. The firm also examined a wide range of potential building retrofits and upgrades which are expected to yield a positive internal rate of return (IRR) and/or a minimum emission reduction of 1 tonne of CO2e  The reported documented the estimated annual and lifetime energy savings and payback periods for each recommendation.
  5. The capital projects committee met in September and October 2016 to identify and recommend to the CCL board of directors a selected number of options from the recommended list.

Scope of Work

The Carbon Busters report identified:

  • Air leaks around windows and doors
  • Inadequate insulation in the crawl space and attic
  • Exterior deficiencies that can lead to water infiltration
  • Aging and inefficient furnace, make-up air units and air conditioners (HVAC)
  • Options for renewable energy generation
  • Damage and wear to the existing deck and ramp

Objectives of the proposed CCL hall green energy retrofits and upgrades

  • To plug the holes
    • Seal and caulk leaks, cracks and gaps in the building envelope and exterior
    • Upgrade weather-stripping of windows and doors
    • Upgrade windows and doors
    • Upgrade vapour barrier and insulation in attic and crawlspace
    • Repair/Replace deck and ramps
  • To improve energy efficiency
    • Replace furnaces with high efficacy (96%) furnaces
    • Replace air conditioners with air source heat pump
    • Optimize ventilation system
    • Replace existing lights with LED
    • Replace domestic hot water heater with on demand, on site unit (s)
    • Upgrade equipment control and reporting systems
  • To harvest the sun
    • Re-roof the hall with metal roofing
    • Install photovoltaic (PV) solar panels
    • Participate in microgeneration contract with electricity provide to generate income from PV solar panels
  • To be socially responsible
    • Decrease carbon footprint
    • Reduce dependence on non-renewable energy
    • Improve the environment for future generations
    • Buy green power
    • Be a learning resource and demonstration site for community and great Edmonton region

Outcomes

  • Decreased operating expenses
  • Increased comfort for building occupants
  • Increased awareness of green energy options
  • Extended useful life span of the hall
  • Increased opportunities to reinvest operating savings into CCL programmes
  • Demonstrated proactive approach to reduce the carbon footprint of the CCL

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